The following are extended benefits of implementing a good records management plan in your office: Benefits of Records Management for Businesses 1) Reduces Records Volume and Storage Costsĭid you know that only 5-10% of business records have any significant value? Imagine the number of files, reports, and emails that are produced by your organization on a daily basis. Unenforced records management procedures and retention policies can result in unnecessary audits, lost productivity, and hefty penalties for noncompliance.Ī comprehensive RIM program manages the growth of information over multiple repositories, keeping you in compliance with data privacy regulations for Information Governance (IG) and ediscovery. In addition to data overload, the ever-evolving regulatory environment is a reason why records management is imperative for companies. Without the regular monitoring of your information, the management of massive volumes of data becomes nearly impossible.
The RIM life-cycle accounts for the management of all paper and digital files, including personnel files, financial reports, emails, social media and more:Īccording to IBM, 90% of the world’s data was created in 2 years alone. Companies must follow approved policies, records management procedures, and retention schedules when creating, maintaining and sharing information. Simply put, records management is the management of an organization’s information throughout its lifecycle.
Records management, also known as records information management (RIM), is the process of supervising and administering information created, received, maintained, stored and disposed of, regardless of format. Additionally, they need to understand how implementing a comprehensive RIM program can help their organization reach long-term goals. Business leaders need to understand the importance of managing all types of files – including both physical and electronic – to stay compliant. While many companies are familiar with the concept of records management for paper records, many are still not addressing the management of huge volumes of electronic documents. As the creation of infinite amounts of information continues to increase and regulatory laws evolve, the need for records management becomes only more imperative. Now, more than ever, it’s critical for organizations to have an effective records management program in place. Paper shredding services to protect your important business information and reputation.ĭata destruction services to purge hardware, servers, data backups, and more. Reduce security risks of breach or theft by disposing of assets containing sensitive data. Preserve your critical business data and protect private information from theft by storing it in our off-site media vaults.Ĭompletely manage your information online in one easy-to-use records management system. Store your private collectibles in a private vault designed to your exact requirements. Protect, manage, and access physical documents and electronic records in a secure storage facility.Īdd an extra layer of security by storing your invaluable items in one of our underground facilities. Protect confidential records in climate-controlled records storage facilities and access them whenever they’re needed. Secure clients’ Protected Health Information (PHI) with a robust healthcare compliance solution. Manage your government and commercial post- and pre-pay audit programs (e.g., RAC, MAC, QIO, CERT PERM, etc.) at no additional cost to you. VRC Chartflow equips healthcare providers with the tools, expertise, and processes they need to improve revenue cycles. Receive and process medical forms and enable patients to submit their information quickly and securely.
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